Everything your madrassa runs on, in one place.
MadarisHub replaces the paper register, the fee spreadsheet, the WhatsApp group and the filing cabinet, with one system your staff and parents actually use.
Students & Enrolment
From first enquiry to enrolled student
Manage the whole student record in one place, and let parents do the paperwork themselves.
- Complete student records: profile, guardians, classes, fees and history on one page
- Parent self sign-up: publish a registration link, parents enrol their own children
- Public class offerings: advertise sessions publicly without exposing your internal classes
- Admin review and approval, with fees set at the point of approval
- Guardian and sibling linking, so families are managed together
- Student leaving flow that cleanly withdraws a student from rosters and billing
Attendance & Leave
The register, without the paper
Mark attendance in seconds on any device, and give parents a reason to stop phoning the office.
- Digital attendance per class, per session: present, absent, late or excused
- Full attendance history and reports for any student or class
- Parents request leave in advance; approved leave marks the register automatically
- Absence alerts to parents by WhatsApp, SMS or email
- Behaviour strikes recorded against a student, with parent notification
Fees & Payments
Fees collected automatically, paid straight to you
Connect your own payment provider. The money goes directly to your account. We never hold it.
- GoCardless Direct Debit or Stripe card payments: your choice, your account
- Automated monthly collection with per-student fees and sibling arrangements
- Payment exemptions for hardship or staff families, with an audit trail
- Pause, resume, amend or cancel a subscription without breaking the ledger
- Live financial dashboard: collected, pending and overdue at a glance
- No MadarisHub transaction fee on top of your provider’s rate
Safeguarding & Compliance
Evidence your safeguarding, not just your intentions
The part most madrassa systems leave to you. Built in, because a committee has to be able to prove it.
- DBS certificate register with automated expiry reminders before they lapse
- Safeguarding incident log with actions, escalation and resolution workflow
- Per-child safeguarding timeline, so a concern is never spread across notebooks
- Health & Safety designations: First Aiders, Fire Safety Officers and renewal dates
- Role-based access, so sensitive records are only seen by those who should see them
- Built GDPR-compliant and KCSiE 2025 ready, hosted in the UK on Microsoft Azure
Communications
Stop running your madrassa from a personal phone
Professional, logged communication between your staff and your parents.
- In-app messaging between staff, parents and guardians with unread tracking
- WhatsApp Business messaging from your madrassa’s own number
- SMS notifications through your own gateway account
- Email fallback, so a message always lands somewhere
- Parent portal: attendance, fees and progress, without a phone call
Assessments & Progress
Progress parents can actually see
Record what a student has achieved, and turn it into something a parent understands.
- Reusable assessment templates for your own curriculum
- Record results per class and per student, with grading in one pass
- Student progress views over time, shared with parents
- Class-level progress so a teacher can see who needs attention
Dashboards & Reports
Know how the madrassa is doing, today
The numbers a head or a committee actually asks for, on the screen when you log in.
- Live dashboard: attendance, finance, compliance and enrolment
- Customisable widgets per user, so each role sees what matters to them
- Financial reporting by month with collected and overdue breakdowns
- Compliance summaries showing what is expiring and what is outstanding
- In-app training guides for every role
See it against what you use today
Tell us how your madrassa runs now: paper, spreadsheets, or a system that is not working. We will show you exactly what changes.