Everything your madrassa runs on, in one place.
MadarisHub replaces the paper register, the fee spreadsheet, the WhatsApp group and the filing cabinet — with one system your staff and parents actually use.
Students & Enrolment
From first enquiry to enrolled student
Manage the whole student record in one place, and let parents do the paperwork themselves.
- Complete student records — profile, guardians, classes, fees and history on one page
- Parent self sign-up: publish a registration link, parents enrol their own children
- Public class offerings — advertise sessions publicly without exposing your internal classes
- Admin review and approval, with fees set at the point of approval
- Guardian and sibling linking, so families are managed together
- Student leaving flow that cleanly withdraws a student from rosters and billing
Attendance & Leave
The register, without the paper
Mark attendance in seconds on any device, and give parents a reason to stop phoning the office.
- Digital attendance per class, per session — present, absent, late or excused
- Full attendance history and reports for any student or class
- Parents request leave in advance; approved leave marks the register automatically
- Absence alerts to parents by WhatsApp, SMS or email
- Behaviour strikes recorded against a student, with parent notification
Fees & Payments
Fees collected automatically, paid straight to you
Connect your own payment provider. The money goes directly to your account — we never hold it.
- GoCardless Direct Debit or Stripe card payments — your choice, your account
- Automated monthly collection with per-student fees and sibling arrangements
- Payment exemptions for hardship or staff families, with an audit trail
- Pause, resume, amend or cancel a subscription without breaking the ledger
- Live financial dashboard — collected, pending and overdue at a glance
- No MadarisHub transaction fee on top of your provider’s rate
Safeguarding & Compliance
Evidence your safeguarding, not just your intentions
The part most madrassa systems leave to you. Built in, because a committee has to be able to prove it.
- DBS certificate register with automated expiry reminders before they lapse
- Safeguarding incident log with actions, escalation and resolution workflow
- Per-child safeguarding timeline, so a concern is never spread across notebooks
- Health & Safety designations — First Aiders, Fire Safety Officers and renewal dates
- Role-based access, so sensitive records are only seen by those who should see them
- Built GDPR-compliant and KCSiE 2025 ready, hosted in the UK on Microsoft Azure
Communications
Stop running your madrassa from a personal phone
Professional, logged communication between your staff and your parents.
- In-app messaging between staff, parents and guardians with unread tracking
- WhatsApp Business messaging from your madrassa’s own number
- SMS notifications through your own gateway account
- Email fallback, so a message always lands somewhere
- Parent portal — attendance, fees and progress, without a phone call
Assessments & Progress
Progress parents can actually see
Record what a student has achieved, and turn it into something a parent understands.
- Reusable assessment templates for your own curriculum
- Record results per class and per student, with grading in one pass
- Student progress views over time, shared with parents
- Class-level progress so a teacher can see who needs attention
Dashboards & Reports
Know how the madrassa is doing, today
The numbers a head or a committee actually asks for, on the screen when you log in.
- Live dashboard — attendance, finance, compliance and enrolment
- Customisable widgets per user, so each role sees what matters to them
- Financial reporting by month with collected and overdue breakdowns
- Compliance summaries showing what is expiring and what is outstanding
- In-app training guides for every role
See it against what you use today
Tell us how your madrassa runs now — paper, spreadsheets, or a system that is not working. We will show you exactly what changes.